Grow From Here

Ever feel like you’re in business overload with a task list that just keeps growing?

I’ve been in that situation recently – lots of good things happening, but the list gets longer every day rather than shorter…  Pretty well everyone I talk with who runs a small-medium business is familiar with the feeling – as soon as you get the sales structures nailed, the project management systems need work.  Then you get those nailed, and the customer support processes need strengthening.  It feels a bit like the gopher bashing game - as a kid I used to go to a local fair where they had a game with multiple holes and gopher heads would keep popping up and people playing would try to bash the gophers (not live ones!) with a mallet.  Every time you got one, another would pop up. 

This is not a new problem, of course.  Solutions are popular; from Verne Harnish’s one page strategic plan (which I depend on heavily) to a variety of other management tools.  But it has been very present for me recently.  I’ve found a couple of things that help me keep a handle on what needs to happen when:

• Lists.  I love lists; writing stuff down gets it out of my head AND gives me a nice visual indicator of progress as I can check items off.
• Delegation.  Once I’ve spent the time to write something up, then maybe I can hand it off.  Otherwise it stays as mine to do!  I did a list this morning and had about 10 different task areas that I can hand off, some ongoing and some one-time tasks.  It’s great to see that written down so I can decide what skills are needed and who can do what (instead of me).
• The Most Important Thing.  I’m a big fan of the square with urgent and important where the goal is to work most of the time on stuff that is important but not urgent, so that nothing makes its way through to the important AND urgent slot.
• Blocking Time.  I recently blocked off two full days for strategic planning.  It was very hard to free up that time, but the results have been spectacular so far (and make determining the Most Important Things much easier on a day to day basis).

None of these are rocket science, but I find that when I get busy or frazzled, going back to the basics makes a big difference.  It lets me focus and make sure the business is moving forward on a trajectory and that I’m not spinning in circles or just reacting to what comes up.  And for today, that’s my most important thing!

Katryn Best Practices, Business Growth, Focus